Product catalogue

Everything the software does, screen by screen

10 domains, 45 modules and 149 screens, all of them in the product today. The names below are the real ones: this is the software's own sidebar, opened up.

A domain is a section of the sidebar. A module is a right of its own: it can be switched on or off for a factory, and given to a person verb by verb. A screen is a page or a tabbed view. On top of these, 91 dialog forms and 32 printable documents.

Overview

2 modules · 10 screens

The first screen of the day, and the one the owner opens at night.

Dashboard

The state of the factory on one page, cut to the role of whoever signs in.

Dashboard

Sales, production and cash figures for the running period
Low-stock and expiry alerts, approvals waiting for someone
Tiles that open the exact screen the number came from
Every tile obeys permissions: an operator never sees an amount he may not read

Executive cockpit

A separate universe for the owner: revenue, profit, expenses, payroll, production, stock, headcount.

Cockpit
Revenue
Profit
Expenses
Payroll
Production
Stocks
Employees
Profile

Revenue and net profit traced back to the general ledger, never re-typed
Expense, payroll and production reports by period
Stock and employee reports, with PDF export
Send by e-mail, or share the PDF straight to WhatsApp

Sales

8 modules · 35 screens

From the client file to the signed delivery note: one chain, no re-keying.

Clients

The client register, with everything the sales floor argues about in one file.

Clients
Client file
Financial
Orders
Payments
Debts
Deposits

Identity, addresses, contacts, payment terms
Financial tabs: orders, invoices, payments, debts, deposits
Assigned commercial agent, frozen on each order at the moment of sale
Archiving instead of deletion: the history stays readable

Client Orders

The order and its whole life, from draft to settled.

Client Orders
Order file
Sales dashboard
Pending
In progress
Ready
Delivered

Line editor with catalogue price, floor price and line discount
Operational status: draft, pending validation, confirmed, in production, ready, delivered
Financial status: unpaid, advance received, partially paid, settled
Delivered and remaining quantities per line, and what left beyond the order
Order PDF, duplication, cancellation with a recorded reason

Order readiness★

Declaring an order ready to ship: a shared gesture, and therefore a right of its own.

Readiness panel

Held by the sales floor, the finished goods store and production at once
Neither the commercial validation of the order, nor the right to edit it

Invoicing

Invoices, proformas and credit notes, with the accounting entry born in the same movement.

Invoicing
Invoice file
Unpaid
Partially paid
Settled

Issue from an order or free-standing, with VAT and global discount
Credit note: total (cancels the invoice) or partial, quantity by quantity
« Delivered less than invoiced » is flagged and the credit note arrives pre-filled, never issued on its own
Invoice PDF, e-mail sending, collected and outstanding balance

Delivery Notes

What physically leaves the warehouse, and what comes back.

Delivery Notes
Delivery file
Planned
In transit
Delivered

Issued from a ready order, with the quantity to deliver adjustable per line
Storekeeper confirmation: real quantities, stock released and cost of sales posted at the real figure
Over-delivery recorded with a mandatory reason instead of being silently capped
Returns: one item, part of a quantity, several times if needed, never more than what left
Theoretical weight of the load, cross-checked against the weighbridge

Finished Goods Catalog

What the factory sells, and what each item really costs.

Finished Goods Catalog
Product sheet

Categories, units, catalogue price and floor price
Unit weight, the figure that lets a truck be checked against its load
Full cost price and margin per item, with an alert when a sale goes below cost
Product sheet with movements, lots and recipe

Marketing & Commercial

Agents, portfolios, commissions and rebates, provisioned rather than improvised.

Agents
Portfolio
Performance
Commission plans
Commissions
Client rebates
Internal rebates

Commercial agents and their client portfolio
Commission plans with a configurable trigger: on order, on delivery, on payment
Commissions provisioned as a liability, then settled through payroll
Client rebates and internal rebates, each with its own accounting chain
Performance per agent, per period

My Space

The agent's own screen: his clients, his sales, his commissions.

My Space

Personal portfolio and running performance
Commissions earned, provisioned and settled
Nothing beyond his own perimeter: the permission model enforces it

Finance

5 modules · 19 screens

Every movement of money, and where it landed in the books.

Payments

Every incoming settlement, with its receipt.

Payments
Payment file
Payment journal

Cash, bank, mobile money and cheque, with several banks on every flow
A cheque is taken into account after clearing, not before
Receipt PDF generated for every payment
Payment journal by period

Payment Declarations

A collection declared on the ground, then confirmed by finance.

Payment Declarations

Declaring is not validating: two distinct rights
Trace of who declared, who confirmed, and when

Deposits & Advances

Client money received before the goods.

Deposits
Deposit file
Pending production
Ready to deliver
Settled

Always tied to an order; the total can never exceed it
Automatic offset against the invoice

Client Debts

What is owed, by whom, and since when.

Client Debts
Debt file
Overdue
Due soon
Settled

Debt recorded from an issued invoice
Ageing, follow-up and settlement history

Expenses

Everything the factory spends outside raw material and payroll.

Expenses
Expense file
Today
This month
Recurring

Categories tied to accounting roles, never to raw account numbers
Supporting document attached, approval circuit, PDF export
Feeds the monthly and yearly expense picture of the cockpit

Procurement

4 modules · 14 screens

Buying raw material without losing the thread between order, reception and invoice.

Raw Material Catalog

The materials the factory transforms.

Raw Material Catalog
Material sheet

Units, alert thresholds, weight equivalence
Weighted average cost kept live by every movement
Material sheet with movements and lots

Suppliers

Who sells you what, and where you stand with them.

Suppliers
Supplier file
Purchases
Debts
Credits

Identity, contacts, payment terms
Purchase history and running balance

Raw Material Purchases

The purchase order, the reception, and the discrepancy handled in the open.

Raw Material Purchases
Purchase file
Awaiting reception
Partial
Completed

Order lines with price, quantity and expected delivery
Reception at real quantities, over-delivery recorded with a reason and never capped in silence
Backorder, reception state per line, lot created on entry
Discrepancy handling: backorder, deduction, or credit note
Stock and accounting move in the same transaction

Supplier Credits

What the supplier owes back.

Supplier Debts
Supplier Credits

Credits linked to their purchase
Offset against the next settlement

Stock

4 modules · 16 screens

Perpetual stock, real lots, and a scale that tells the truth.

Raw Material Stock

Quantities, values and movements of every material, across every storage place.

Raw Material Stock
Material movements
Warehouses

Perpetual stock: every entry and exit valued at the weighted average cost
Movement history per material, traceable to its document
Alert thresholds and reserved quantities
Balance per warehouse, guarded against negative stock, with inter-warehouse transfer as a pure physical movement

Finished Goods Stock

What is available, what is reserved, what is truly free, and which lot went where.

Finished Goods Stock
Product movements
Lot Traceability
Lot file

Total, reserved and free quantities kept apart
Reservation created by the order, settled by the delivery
FEFO allocation: the oldest lot leaves first
Lot stamped on every movement, from reception to delivery note, the base of any product recall

Inventory

Counting, comparing, and adjusting with a trace.

Inventory
Inventory dashboard
Count sheet
Count entry

Counting sheets per warehouse and per zone
Gap between counted and expected, valued
Adjustment posted to the books, never silent
Inventory dashboard: shrinkage, frequency, accuracy

Weighbridge

The truck scale, wired to the indicator, or usable by hand.

Weighbridge
Weighing ticket
Weighbridge dashboard
History
Weighbridge Settings

First and second weighing: gross, tare and net
Automatic capture read on the engine side, anti-fraud
Several trucks weighed in parallel, each one resumable
Expected weight from the load, and the variance flagged above a configurable threshold
Weighing ticket PDF, history and weighbridge dashboard

Logistics

1 modules · 5 screens

Which vehicle, which driver, which orders, with or without a weighbridge.

Logistics

Loads, vehicles and drivers: one module a factory can run without owning a scale.

Loads
Load file
Vehicles
Vehicle file
Drivers

One load serves several documents: two orders of two clients can share a truck
Items recalled from the sales order, the delivery note or the purchase order
Inbound loads only accept purchase orders; outbound only sales documents
Two axes on a vehicle: who it belongs to (own fleet, client, supplier, haulier) and what it is (truck, articulated lorry, tanker, van, tricycle, motorcycle, trailer)
Dated tare: a tare without its measurement date is refused, because a stale tare accuses an innocent driver
Legal payload with an overload warning, insurance and roadworthiness expiry flagged before the roadside check
Registration document named by the country, not by the accounting standard
Driver register with licence and identity document, a driver already on an open load being refused a second one
Trip states: planned, on the road, completed, cancelled
The load feeds the delivery note and the purchase reception, so nothing is re-typed at the gate

Production

9 modules · 19 screens

Recipes, orders, shop floor, quality, and what a batch really cost.

Machines

The equipment and its capacity.

Machines

Machine register with capacity, workshop and hourly cost
Availability feeding the performance figures

Machine Stops★

Declaring a stoppage on the floor, without the right to touch the machine record.

Stop declaration

Cause and duration recorded by whoever was there
Separate right, because declaring a stop is not setting an hourly cost

Routings

How a product is made, step by step.

Routings

Steps, workshops and expected durations
Standard cost derived from the routing and the recipe

Recipes (BOM)★

The bill of materials, kept by production without any right over prices.

Recipe editor

Materials, packaging and conversions per finished product
Edited from the product sheet, but on a right of its own
A recipe left in draft has an invisible consequence, so the status is stated out loud

Production Orders

The order to produce, the shop floor running it, and the file it leaves behind.

Production Orders
Production order file
Production dashboard
Live Shop Floor
Planning
Machine load
Performance (OEE)

Material consumption at the real weighted average cost
Production costs allocated to the batch
Manufacturing file: what went in, what came out, what it cost
Cost variance against the standard
Live state of the running orders, pushed in real time by the worker process
Planning, machine load, and OEE broken into its three factors rather than one opaque score

Quality Control

The gate a batch does not pass without a decision.

Pending checks
Blocking rejections
History

Blocking control before release, with a traced waiver
Result recorded per batch, with its author

Scraps

What was lost, valued at its real cost.

Scraps
Scrap file

Scrap recorded against its production order
Loss valued at cost and posted to the books

Reprocessing

What can go back through the line instead of being thrown away.

Reprocessing
Reprocessing file

Reprocessing order with its own approval
Material recovered and re-entered into stock

Costs & valuation★

The right to see money inside the operational screens, held apart from the screens themselves.

Cost & margin panels

Stock value, order cost price, material prices inside a recipe
Withdraw it and the same operator keeps working, simply without a single amount on screen

Regularization

1 modules · 1 screens

The screen that repairs the past without rewriting it.

Regularization

Correcting a movement, a quantity or an entry, with a reason and an author.

Regularization

Correction by reverse entry, never by deletion
Approval circuit separate from whoever declares
Full trail of what was corrected, and why

Accounting

5 modules · 20 screens

Double-entry books that were never typed twice, and a payroll that computes.

Accounting

Real double-entry accounting, fed by the business gesture itself.

Accounting dashboard
Chart of Accounts
Journal
Ledger
Trial Balance
Period Review
Income Statement
Balance Sheet
Cash Flow
Account Mappings
Treasury

Journal, general ledger, trial balance
Income statement and balance sheet, traceable line by line to their entries
Administrable chart of accounts: the software cites a role, never a hard-coded account number
Account mappings screen: which role points to which account
Cash flow and treasury, multi-bank
Period closing and reopening, with a review screen before closing

Budgets★

Budget against actual, kept by a controller who may not post a single entry.

Budget

Prepared and frozen per period, per account role
A separate right, because preparing a budget is not keeping the books

HR & Payroll

Employees, departments, positions and payroll runs.

Employees
Employee file
Payroll
Payroll run file
Departments
Positions

Employee file: contract, position, department, payment details
Monthly payroll run, one payslip per employee, PDF included
Income tax and social contributions computed from dated scales the company sets itself
The payslip keeps what the scale said, next to what was actually withheld
Monthly declaration citing the scale version it was built on

Staff loans★

Advances and loans to employees: a real receivable, not a line in a notebook.

Advances & loans

Schedule, transferable ratio, write-off with a recorded reason
Loan agreement PDF, repayment settled through payroll
Granting is not disbursing: two rights, two people

Reports

The periodic reports a manager and an accountant actually ask for.

Reports

Sales, purchases, stock, production and payroll reports by period
PDF export and e-mail sending
Stock valuation reconciled with the general ledger, the gap being checked to zero

Administration

6 modules · 10 screens

Who may do what, what happened, and how the company is set up.

Company Settings

The company itself: identity, currency, country, accounting standard.

Company Settings
Tax scales

Logo, legal identity and tax identifiers printed on documents
Currency and country chosen at installation, from 41 countries
Dated tax and contribution scales, with a simulator showing what a setting withholds from a real salary
Weighbridge settings: variance threshold, automatic capture, net proposal

Business rules★

The referentials an account manager keeps, while company settings stay with the superadmin.

Units of measure
Payroll scales
Loan policy

Units of measure and their conversions
Payroll scales dated, so an old payslip stays computable
Loan policy: ceiling, duration, transferable ratio

Users

Accounts, roles, and rights given gesture by gesture.

Users

Roles with a preset of rights, then per-user overrides
Eight verbs: view, create, edit, delete, approve, disburse, export, analytics
Declaring is not validating; granting is not disbursing; keeping a recipe is not touching prices
Amount confidentiality: a role can work without ever seeing a price

Notification broadcast★

What needs a human, listed where it cannot be missed, and announcements sent to the floor.

Notification center
Broadcast composer

Contract and document expiry warnings
Abnormal weighing variance, quality holds, stock thresholds
Read state per user, fed live by the worker process

Audit Log

Who did what, when, and on which document.

Audit Log

Every sensitive action recorded with its author and its justification
Searchable by user, by module, by document

Data Import

Bringing an existing factory in without typing it twice.

Data Import

Import of clients, suppliers, catalogue and opening stock
Validation before writing, with the refused lines named

★ Lives inside another screen, on a right of its own.

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